Optimise Office Space
Storing paper documents takes up valuable office space. By scanning and digitising documents, you can free up space for more productive uses, ultimately boosting your company’s efficiency. With just 1 Gigabyte of cloud storage, you can store up to 40,000 pages, keeping your office from turning into a storage facility. This extra
space can be repurposed for team collaboration areas or additional workstations.

Increase Data Security
Protecting physical documents can be difficult. Scanned documents, however, can be securely stored in the cloud or on private networks and servers. Our easyDocs cloud solutions offer user-specific access levels and track file activities, enhancing security and providing a reliable audit trail. This ensures that sensitive information is only accessible to authorised personnel, reducing the risk of data breaches

Enhance Staff Collaboration
Digital documents make it easy for teams to share and collaborate without the need for physical copies. This allows employees in different locations to simultaneously access and work on electronic documents, especially with a document management system in place. Collaboration tools integrated with digital documents streamline project workflows, enhancing productivity and teamwork

Advanced Searchability:
Scanning documents and applying Optical Character Recognition (OCR) technology makes it easy to retrieve documents not only by key identifiers but also by their content. This advanced search capability saves time spent manually searching through physical files and ensures that important information is always at your

Ensure Audit Compliance:
Meeting legal and regulatory standards is critical for businesses. Scanning documents simplifies compliance by organising, indexing, and making digital files readily available for audits. Digital records are easier to manage and retrieve during audits, reducing the time and effort required to demonstrate compliance

Improve Customer Service:
Scanned documents allow for quick and efficient information delivery to clients across various regions, eliminating the need to print and manually send documents, invoices, and statements. Faster access to information enhances client interactions and satisfaction, leading to stronger customer relationships.

Reduce Paper Clutter:
Excessive paper can hamper productivity. Scanning documents helps maintain a clutter-free workspace. Use our secure shredding service to safely dispose of physical documents and prevent potential data breaches. A tidy workspace can lead to a clearer mind and improved employee morale.

Enhance Disaster Recovery:
Digital documents provide better protection against disasters like fires and floods. Backing up digital files in secure locations ensures better disaster recovery for your business. In the event of a disaster, having digital backups means your critical documents are safe and can be quickly restored.

Save Time:
Scanning documents streamlines file access, allowing for quick and easy retrieval without leaving your desk, saving valuable time for your organisation. Automated workflows and digital storage systems reduce the time spent on document management tasks, allowing employees to focus on core business activities.

Preserve Information:
Scanning documents protects important historical records from physical deterioration, improving legibility and ensuring long-term preservation. Digital archives ensure that valuable information is preserved for future reference, protecting your organisation’s history and knowledge base.

Benefit the Environment:
Reducing paper use by scanning documents contributes to a greener planet, minimising your environmental impact. Going paperless helps decrease deforestation and reduces waste, promoting sustainability and corporate social responsibility.